Session Planer
For coaching, sports, music, practices, consulting and rentals

Less time arranging appointments. More time for your clients.

Appointments, client data, passes and billing in one place on your iPad. With Pro, your clients book themselves, at the times you release. Family and free time are in the same calendar, so you see everything at a glance.

Try the demo (German) Notify me at launch Coming soon to the App Store
This is what your client sees. Recreated from the real web app.
An evening like many others

Your last lesson of the day is over.

On your phone there are three appointment requests, one rescheduling and a question about how many sessions are left on a pass. Before you go home, you piece together free times, reply to everyone and copy it all into your calendar by hand.

With Session Planer, your free times are online, bookings follow your rules, and balances update themselves. In the evening you see what has been booked.

What you no longer have to do.

Until nowWith Session Planer
Arranging appointments back and forth by messageYour clients see free times and book themselves (Pro)
Copying bookings into the calendar by handEvery booking comes into your calendar on the iPad
Sending reminders yourself before every appointmentConfirmation and reminder go out by email
Tracking passes on paper or in a spreadsheetThe balance updates with every booking and cancellation
Keeping outstanding payments in your headEvery entry shows whether it is paid or outstanding
Online booking · from Pro

Your clients book themselves. You keep working.

On the left your client’s phone, on the right your iPad. Choose an offer and a time, and see where the booking lands.

1Your client books

2It lands on your iPad

Session Manager · Week16 – 20 November
Business Family Hobby

Choose an offer on the phone on the left. The free times come from your time windows; your client does not see booked times, nor any names.

A simplified example on this page. Nothing is saved and nothing is sent.

In 89 seconds · 1:29

Session Planer on film.

You see how appointments, clients, passes, cash register and online booking work together, and how family and free time fit into the same calendar. Subtitles can be switched on in the player.

AI-generated

You set the rules. The app keeps to them.

  • Time windows per offer

    Each offer has its own days and times, plus buffers between appointments. You decide how short-notice and how far ahead bookings can be made, and how many per day.

  • Seasons and holidays

    Time windows with start and end dates for summer and winter. Holidays, absences and public holidays stay blocked.

  • Cancellation rules

    You decide up to how many hours beforehand an online cancellation is possible. After that, the web app says to contact you directly.

  • Balances update themselves

    Each booking deducts one session from the matching pass or package, and a cancellation in time gives it back. If you want, only people with credit can book.

  • Confirmation and reminder

    Your client gets a confirmation, a reminder before the appointment and an email if you reschedule or cancel. You get an email for every new booking.

  • Calendar subscription

    Your appointments as a subscribable calendar for Google, Apple or Outlook. With names only if you switch that on.

What the app does for you

Three things that cost time every day.

AI-generated
Organising appointments

One calendar for work and life.

Day, week and agenda. Your appointments sit in separate calendars for Business, Family, Hobby and Private, which you show or hide individually.

  • Tap, drag and move appointments, repeat them as a series
  • Import appointments from a photo, an .ics file, a spreadsheet or text; text recognition runs on the device, and you confirm every appointment
  • Swiss public holidays in the calendar, stored offline
  • From Pro: online booking for your clients
AI-generated
Looking after clients

Every person with their history.

Profile, consents and session notes in one place. After the session you record in a minute what you worked on together.

  • Consents recorded individually, with date
  • Consent for underage clients: under 16 only with a parent’s consent
  • Session notes for each session: goal, focus, main change, task
  • Export or delete your data
AI-generated
Keeping track of payments and balances

Balances and outstanding payments at a glance.

Packages and cards with units, memberships with a fee, vouchers with a remaining value. Every entry shows whether it is paid or outstanding.

  • Deduct and top up units, with history
  • Overview per month: income, outstanding items, sessions, income by type
  • Payments as CSV for Excel, Numbers or your bookkeeping
AI-generated
Also, from Pro: rentals

Bookings, rental periods and costs at a glance.

Equipment, courts or rooms as a resource with stock and rate. For each resource you choose what fits.

  • Rentals over a period, with a rate per hour, day or week
  • Cards with units
  • Deposit, handover and return
Real app screens

This is what the app looks like.

All images in this section come from the app. Choose an area.

The week at a glance.

Day, week or agenda. Tap, drag and move appointments.

  • Calendars Business, Family, Hobby and Private, each shown or hidden separately
  • Series daily, weekly or monthly
  • Swiss public holidays, stored offline
Session Manager in the week view with the calendars Business, Family, Hobby and Private
AI-generated
From practice

Created in a golf pro’s lessons.

Portrait of Anthony C. Biasio

Anthony C. BiasioGolf pro · FIT4PAR, Lausen

As a golf pro, I organise coaching sessions, look after students and rent out equipment and golf sets – and I wanted to see at any moment who had booked what, how much credit was left and which payments were still open. That is why I developed Session Planer: to manage appointments, clients, packages, rentals and billing in one place and to automate recurring tasks.

My clients should be able to see their past and upcoming sessions, book appointments and rental offers online themselves, and add further services whenever they need them. Handling personal data with care matters just as much to me as a clear overview of what takes place when and what it costs.

Session Planer is built for everyone who works with client appointments and lessons. What it does for golf pros and golf schools is on a page of its own.

To the page for golf pros
Your data

It stays with you. Here is exactly what that means.

  • No accountOpen the app and get started, without a password.
  • No network neededCalendar, clients, passes and billing work offline.
  • No trackingNo advertising or analytics service, neither in the app nor on this website.
  • Clients without an accountThey book with a link from an email, without a password and without an app.
AI-generated

On your iPad

Everything you enter is stored on your device. You can export or delete all of it at any time.

Online booking: only what is needed

If you switch it on, the booking service receives the first name, email address and credit of the people you enable, plus booked times without names. Notes, session notes and health information never.

Sync and shared calendars, if you want

Your own devices and the people you share a calendar with sync changes through a relay service. Everything is end-to-end encrypted on the device; we cannot read it.

Encrypted backup

The app makes an encrypted backup on the device and, if available, in your own iCloud Drive. Only you have the recovery key.

Read the privacy policy

Prices and getting started

Try free for 7 days. Then an annual subscription.

Choose the plan that suits your work. Online booking for your clients is available from Pro.

Solo

CHF 99 per year

For working on your own, without online booking.

  • Agenda with several calendars
  • Clients, consents, session notes
  • Passes, packages, vouchers
  • Public holidays, calendar subscription, export

Pro

CHF 199 per year

Online booking from Pro.

  • Everything in Solo
  • Online booking for your clients
  • Rentals: equipment, rooms, simulators
  • Credit and cards

Academy

CHF 399 per year

For teams.

  • Everything in Pro
  • 2 coaches included, each additional coach CHF 149 per year
  • Shared calendar

The trial week

The first 7 days are free, with everything that belongs to the plan you choose. Cancel at least 24 hours before the trial week ends, in your Apple Account settings, and you pay nothing.

Switching over

You import clients, passes and payments from a spreadsheet exported by your previous software: map the columns, check the preview, confirm. Appointments also as an .ics file or from a photo.

When your subscription ends

When your subscription ends, you can still read, export and delete your data. Only creating and editing are locked.

Prices for Switzerland, including VAT. In other countries the App Store shows the price in your currency. The subscription renews every year unless you cancel it in your Apple Account settings at least 24 hours before it expires.

Coming soon to the App Store. Until then you can try the app in your browser.

Try the demo (German)

Coming soon to the App Store

Questions

Answered briefly.

Who is Session Planer for?

For self-employed people who work with client appointments and lessons: coaching, sports, music, practices and therapy, consulting, hire and rentals. You plan family and free time in the same calendar.

Can I buy the app yet?

Not yet. The app is coming soon to the App Store. Until then you can try it in your browser, and if you like, we will write to you once at launch. After that: try free for 7 days, then an annual subscription from CHF 99.

Which subscription do I need for online booking?

Pro or Academy. Solo includes the agenda, clients, session notes, passes and export, but no online booking.

What can I use during the trial week?

Everything that belongs to the plan you choose when you start the trial week. If you choose Pro, you can also set up and try online booking.

How does online booking work?

You switch it on in the app and enable who may book. Your clients open the web app in their phone’s browser, sign in with a link from an email and book within the time windows you set for each offer. The balance updates, confirmation and reminder come by email, and the booking appears in your calendar on the iPad.

What happens to online bookings when my iPad is offline?

The booking service keeps accepting bookings, within the times your iPad last published. As soon as your iPad has a network again, it picks up the new bookings and cancellations and adds them to your calendar.

How do my clients sign in?

With their email address. They receive a sign-in link; there is no password. Only people you have enabled in the app can book.

Which devices does the app run on?

The app is made for the iPad. You connect other Apple devices of your own with a pairing code; after that they sync with end-to-end encryption. Your clients need no app: they book in their phone’s browser.

How many coaches can work with Academy?

Academy includes 2 coaches. Each additional coach costs CHF 149 per year. You work together and share a calendar, each person with their own role.

How do backup and restore work?

Under «My devices and backup» you create a recovery key. The app uses it to encrypt the backup on the device and, if available, in your own iCloud Drive. On a new device you restore your data with the backup and the key. We have neither: keep the key separate from the device.

Do I need internet?

No. Calendar, clients, billing and rentals work without a network. Internet is needed for online booking, for syncing between devices, for the backup in iCloud Drive and to load the public holidays once.

What happens when my subscription ends?

When your subscription ends, you can still read, export and delete your data. Only creating and editing are locked.

Feedback

Tell us what is missing.

What helps you, what gets in your way, what is still missing? Write to us. We read every message ourselves and reply to you.

Write feedback

support@sessionplaner.app

Find out as soon as the app is available.

We will write to you once when it launches on the App Store, and not otherwise. No newsletter. Until then you can try the app in your browser.

Try the demo (German)